Setup & dismantling

Well prepared to get started? On this page, you will find all the information about setup and dismantling times, guidelines, and other important information to participate in the event well prepared.

Opening hours

Setup times

Fri 20 February 2026 | By request only, heavy equipment delivery and early setup (space only)
Mon 23 February 2026 | 08:00 – 16:00
Tue 24 February 2026 | 08:00 – 17:00
Wed 25 February 2026 | 08:00 – 12:00, stand furnishing only

Dismantling times

Thu 26 February 2026 | 21:00 – 00:00
Fri 27 February 2026 | 08:00 – 12:00

Exhibitor entrance

Mon 23 February 2026 | 08:00 – 16:00
Tue 24 February 2026 | 08:00 – 17:00
Wed 25 February 2026 | 08:00 – 12:00

Any early setup is possible depending on availability and only upon request. Please contact Event Services in advance to discuss the possibilities. Are you placing large equipment on the stand? Then check the logistics chapter.

No setup work is allowed on the first day of the event. On that morning, only small materials may be placed on the stand via the exhibitor entrance (carts) or the visitor entrance (without carts). All loading doors will remain closed. Activities that could dirty the stand and/or event, such as painting, sawing, etc., are no longer permitted on this day.

Opening hours HortiContact

Wednesday 25 February 2026 | 13:00 – 21:00
Thursday 26 February 2026 | 13:00 – 21:00

Catering during setup and dismantling

  • Free coffee and tea are available throughout the entire setup and dismantling period.
  • Catering is available for purchase on Monday 23 February 2026.

Logistics

Below you will find more information about;

  • Delivery of materials
  • Heavy and large equipment on the stand
  • Logistical services
  • Forklift service
  • Storage
  • Parking
  • Access for exhibitors

Delivery of materials

Delivery/shipment of materials for your stand is only possible during the specified setup and event days. Delivery in advance is not allowed. We do not sign for receipt, so ensure that someone is present to sign for the delivery.

The delivery details are:
Evenementenhal Gorinchem
Attn: Exhibitor name + stand number
Ref: Event name
Franklinweg 2
4207 HZ Gorinchem

Heavy and large equipment on the stand

All equipment larger/wider than 2.5 metres and/or heavier than 2.5 tons must always be registered in advance with Event Services. Based on the stand location, Event Services will determine the delivery sequence in an entry schedule.
If large equipment is not registered in advance, you risk that it can no longer be placed on the stand. Send the specifications of the equipment, stand name, stand number, and event name to eventservices@easyfairs.com.

Logistical services

Are you looking for a company that can transport your stand materials, machines, etc., to the event location and even to your stand? Our logistics partner Valverde specialises in event logistics from A to B and everything involved. Check the options at:

Valverde Event Logistics
Zekeringstraat 36B
1014 BS Amsterdam
+31 (0)20 653 8555
horti@valverde.nl

Forklift service

Easyfairs provides a free forklift service for deliveries of small materials up to 2 metres and a maximum of 2 tons during the regular setup and dismantling days (not during any early setup).
It is not possible to reserve a timeslot for the free forklift service.
On site, you can report to the forklift driver wearing the yellow vest. This service operates on a first-come, first-served basis. Therefore, you may have to wait until you are helped.
Delivery of materials larger than 2 metres and heavier than 2.5 tons is only possible for a fee and by prior request at Event Services.

Storage

Storage space for packaging can be reserved through Valverde: horti@valverde.nl.

Access for exhibitors

  • Loading doors are closed on all event days.
  • During setup, access passes are not required.
  • Stand personnel must be registered in advance to gain access during the event.
  • The minimum age during setup is 16 years.
  • Pets, except for assistance dogs, are not allowed.

Parking

During setup and dismantling and throughout the event, the parking lot of Evenementenhal Gorinchem is available. Parking is free during setup. Green vehicles are allowed. Red vehicles are not permitted. Camping is strictly prohibited at all times in our parking area.

Allowed vehicles during setup and dismantling:

Allowed vehicles during the event:

Parking during the event is subject to payment.

Onsite orders and exhibitor desk

During setup, we will assist you as much as possible. Here you can find more information about:

  • Exhibitor desk
  • Onsite additional orders
  • Collecting exhibitor badges and vouchers

Exhibitor desk

The exhibitor desk is located at the exhibitor entrance during setup. If you have any questions or comments about your stand or orders, you can go to the exhibitor desk for assistance.

Opening hours exhibitor desk

Monday 23 February 2026 | 08:00 – 16:00
Tuesday 24 February 2026 | 08:00 – 17:00
Wednesday 25 February 2026 | 08:00 – 12:00

Additional onsite orders

If you wish to place an additional order, you can do so at the exhibitor desk. Please note that not all webshop items can be ordered onsite and delivery of all pre-ordered webshop items will always have priority.

Collecting exhibitor badges and vouchers

Avoid long queues. Register your stand personnel in advance via My Easyfairs and collect your exhibitor badges, catering vouchers, and parking tickets at the exhibitor reception. Collection of vouchers and badges is possible at the following times:
Tue 24 February 2026 | 09:00 – 17:00
Wed 25 February 2026 | 08:00 – 10:30

During the event days, you can collect badges at the regular registration desks.

Rules and Guidelines

Additional rules and guidelines can be found here.